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PROCUREMENT

Manage purchasing, suppliers and approvals in one workflow.

Noxtill Procurement connects purchase requests, approvals, purchase orders, goods received and supplier bills — so purchasing stays controlled from the first request to the final payment.

  • Approval rules based on amount, team or category
  • Purchase orders sent to suppliers from Noxtill
  • Received goods update Inventory; bills flow to Finance

What Procurement covers

  • Supplier management

    Contacts, payment terms, lead times and documents for every supplier.

  • Purchase approvals

    Route requests to the right approver based on rules you set.

  • Purchase orders

    Create, send and revise POs, and track their status.

  • Goods received

    Record receipts against POs and flag quantity differences.

  • Spend tracking

    See spend by supplier, category and team against budget.

A CLEARER PROCUREMENT PROCESS

From request to reconciliation, all in one flow.

Each step creates a record the next step uses, so nobody re-keys a request into a PO or a PO into a bill.

  1. 1

    Request

    Team members submit what they need, with quantities, estimated cost and a suggested supplier.

    Jordan Davis requested 6 office laptops · $7,800
  2. 2

    Approve

    Requests route to approvers based on your rules. Every decision is recorded with a reason.

    Approved by Sarah Johnson · within the $10,000 limit
  3. 3

    Order

    Approved requests become purchase orders you send to the supplier from Noxtill.

    PO-1023 sent to Metro Supply Co.
  4. 4

    Receive

    Record what arrived against the PO and note missing or damaged items.

    5 of 6 laptops received · 1 back-ordered
  5. 5

    Reconcile

    Match the supplier bill to the PO and receipt, then hand it to Finance for payment.

    Bill matched · ready for payment in Finance

Every purchase order, linked to the supplier behind it.

Open a PO to see its lines, approval and delivery status; open the supplier to see terms, contacts, spend and every PO you have sent them.

Purchase orders / PO-1023Purchase order PO-1023SentReceive goodsCreate bill
SupplierMetro Supply Co.Order dateOct 2, 2026Expected deliveryOct 16, 2026Payment termsNet 30Ship to1234 Industrial Ave, Austin, TX 78701Approved bySarah Johnson
ITEMDESCRIPTIONQTYUNITAMOUNT
ITM-001Laptop computer5$1,200.00$6,000.00
ITM-045Wireless mouse5$25.00$125.00
ITM-046Laptop docking station5$120.00$600.00
ITM-052Monitor 27"5$280.00$1,400.00
Total$8,125.00
Supplier detailsView supplier →
Metro Supply Co.ActiveSUP-001 · Austin, TX · Office equipment & IT hardware
OverviewContactsPerformanceDocuments
Phone(512) 555-0199
Emailorders@metrosupply.example
Payment termsNet 30
Lead time7–10 days
Websitemetrosupply.example
Spend (YTD)$86,250
Purchase orders12
Open bills2
BUILT TO WORK TOGETHER

Connect procurement with inventory and accounting.

Receiving a PO updates stock levels in Inventory. Matching the supplier bill creates the payable in Finance & Accounting, ready to pay through Payments & Billing.

  1. ProcurementCreate POs, receive goods and track spend.
  2. InventoryStock increases when goods are received.
  3. Finance & AccountingSupplier bills and payments post to the ledger.

Why teams move purchasing into Noxtill

Spend visibility

See where money goes by supplier, category and team.

Plan reorders earlier

Use received quantities and lead times to order before you run out.

Approvals with a record

Every approval and rejection is stored with who, when and why.

Stronger supplier relationships

Track terms, delivery and open bills in one profile.

PROCUREMENT

A smarter way to manage purchasing.

Bring requests, approvals, suppliers and purchase orders into one connected Noxtill workspace.