Help Centre Contact Sales
Sign in
Noxtill
Skip to content

Receipts & Invoices

Every transaction has a clear record.

Receipts, invoices and refunds in one searchable history, each showing what was paid, what’s still due and how to resend it.

Invoice INV-2207Oct 6, 2026
Hartley Electric · Reno, NV → Marisol Cortez
Panel upgrade labor$1,450.00
200A breaker panel$620.00
Permit fee$95.00
Total$2,165.00
Receipt · partial payment$1,000.00 receivedBalance Due $1,165.00 · Oct 13, 2026

Why it matters

“Can you resend that invoice?” shouldn’t take 20 minutes.

Invoices sit in sent email, receipts in a card-reader app and refunds in a notebook. Finding proof of a payment for a customer or an accountant means digging through all three.

One history for every receipt, invoice and refund makes any record easy to find, check and resend.

Noxtill sale with receipt printer and scanner

Interface and key controls

See the details that keep work moving.

Search and open a record to see its lines, tax and payment status. Resend it, or void a draft. Paid records can’t be edited, only refunded.

Invoice INV-2207Oct 6, 2026 · Marisol Cortez
Panel upgrade labor$1,450.00
200A breaker panel$620.00
Permit fee$95.00
Paid Oct 13 (card)−$1,000.00
Sales tax on materials as configured for Nevada; labor not taxed in this setup.Partially paid · Balance Due $1,165.00
Paid and sent records can’t be voided

How receipts & invoices work

A clearer way to work.

  1. 01CreateReceipts come from sales; invoices are created from a job or quote.
  2. 02SendEmail, text or print, with a payment link if you use one.
  3. 03Record paymentsFull or partial payments update the Balance Due.
  4. 04Refund if neededRefunds create their own record linked to the original.
  5. 05Find anythingSearch by customer, number, date or amount.
Electrician at a customer's panel

Business scenario

A practical day in the business.

Hartley Electric in Reno, NV is a two-person electrical contractor. Owner Dean Hartley invoices for larger jobs and takes card payments on site.

  • Oct 6 — Dean sends Marisol Cortez invoice INV-2207 for $2,165.00 after a panel upgrade.
  • Oct 13 — She pays $1,000.00 by card; the receipt shows a $1,165.00 Balance Due.
  • Oct 13 — Her accountant asks for the invoice; Dean finds and resends it in seconds.
  • Oct 14 — A $45.00 refund for an unused part is linked to the original receipt.

Business scenarios and exceptions

Designed for real-world exceptions.

Tax lines follow the rates you configure for your state and location, refunds reference the original record, and paid records can’t be edited after the fact.

PaidFully paid. The record is locked and can only be refunded, not changed.
Partially paid or sentSome or none of the amount has been paid. The Balance Due is shown on the record.
Voided or refundedDrafts can be voided with a reason. Paid records are refunded with a linked refund record.

FAQs

Receipts & invoices questions.

Related: Payment Methods · Quick Checkout

Where are receipts and invoices stored?

In one searchable history in Noxtill, linked to the customer and the sale or job.

Can customers pay part of an invoice?

Yes. Each payment is recorded, and the invoice shows the remaining Balance Due.

How is tax shown?

Using the tax rates you configure for your state and location. Noxtill doesn’t decide which taxes apply to your business.

Who should use receipts and invoices?

Freelancers, shops and contractors who need to find and resend payment records quickly.

Can I change an invoice after it’s paid?

No. Paid records are locked. Issue a refund or a new invoice instead, so the history stays accurate.

Find any payment record in seconds.

Start a 14-day free trial or book a demo to manage receipts and invoices.